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Hotel Finance Administration Manager

Employer
Page Personnel
Location
England, Gloucestershire, Gloucester
Salary
£23000 - £25000 per annum + benefits
Closing date
Feb 27, 2019

View more

Job Role
Assistant Accountant
Sector
Leisure & Hospitality
Contract Type
Permanent
Hours
Full Time

Job Details

Critical finance position within a busy hotel environment in Gloucester, which is part of a renowned hospitality group.

You will look after purchase ledger, sales ledger, payroll, credit control, management reporting, bank reconciliations and will interact regularly with senior management across all departments.

Client Details

My client are a renowned global hopsitality group. They are recruiting for a key finance position for one of their hotels in Gloucester.

Description

Daily Revenue Pack

  • An audit pack is put together daily consisting of manager flash, trial balance, micros financials, void checks, zero rated rooms, negative postings, credit/cash balancing

Accounts Payable

  • PO tracker with all new purchases logged. All invoices received are marked as "sent for payment" with date as appropriate
  • All new invoices logged to act as a weekly cover sheet to accompany invoices sent to SSC
  • All invoices coded to correct p&l account
  • Purchase orders and delivery notes attached to the relevant invoices and cover sheet and sent in the courier bag weekly; Statements also to be included in this
  • Purchases should be reviewed daily to ensure PO tracker is up-to-date
  • Ensure Purchasing Policy is being followed by adhoc sampling of PO's
  • Credit Control

  • All ledger invoices checked for accuracy and then posted/emailed as appropriate
  • Monthly spreadsheets updated on a daily basis - holiday extra etc
  • RBS account checked for new payments. These are allocated to the appropriate deposit reservation or quoted invoice - not oldest first
  • Weekly robust debt chasing in readiness for the credit report on Thursday
  • PM accounts policed each week at same time as debt chasing
  • Monthly Credit Meeting to ensure all appropriate depts are engaged in correct billing procedures to reduce level of ageing debt and pm accounts
  • New accounts checked via DNBI website for credit worthiness and appropriate form is completed - signed by Hotel Finance Mgr and GM
  • Checking Revenue

  • Navision vs Opera
  • Conference BEO's reconciled with Opera and signed
  • Opera vs Micros reconciled and signed
  • Voids, Negative Postings, Zero Rated Rooms
  • Management Accounts cleared daily and logged
  • Guest ledger - check for "open" folios
  • Deposit ledger - check for "no show" deposits unposted
  • Payment balancing

  • Reconciling Opera CC with PDQ
  • Reconciling Opera Cash with physical
  • Payroll

  • Ensure completeness of actual rotas and to submit by 11am each Friday
  • Ensure completeness of following week forecast and mark as "ready to review" by 2pm each Tuesday
  • All exceptional payments, deductions, service charge, incentives, grats etc are input to Fourth by the required monthly deadline
  • All attachment or earnings are sent to the bureau for action
  • The final nett figure is sent to the bureau as per current monthly schedule
  • The payroll report is checked and signed by Finance admin mgr and GM
  • After approval download the Payroll Summary report from Fourth and check against rotas for any inter-department transfers required and email on template over to Coventry to input
  • Profile

    PREVIOUS HOTEL EXPERIENCE IS CRITICAL FOR THIS ROLE.

    Experience using Opera (system) is desirable, as well as Navision or Sage.

    Otherwise, we are looking for an experienced Finance person with knowledge and skills across purchase ledger, sales ledger, payroll, credit control, management reporting, bank reconciliations, and someone who is comfortable operating independently and can interact with senior members of staff.

    Job Offer

    This role will pay a highly competitive basic salary of £23-25k.

    Company

    When it comes to recruiting and placing part qualified (PQ) accountants and transactional finance candidates, Page Personnel gets the job done. We have 200 specialist recruitment consultants who know the finance market inside out and can help you to find the right role or the right candidate for your specific requirements. As part of a network of 21 countries we’re also able to offer global insight and access to international candidates.

    We maintain close links with institutions like CIMA and ACCA, so it’s a market we fully understand. Our expertise also extends to areas like credit control, accounts payable and payroll and graduate recruitment. 

     

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