Assistant - Mailroom Services - Corporate Services - Singapore

Recruiter
Nomura Asia
Location
Singapore
Salary
Competitive
Posted
09 Aug 2017
Closes
15 Aug 2017
Contract Type
Permanent
Hours
Full-time

Nomura Overview

Nomura is an Asia-headquartered financial services group with an integrated global network spanning over 30 countries. By connecting markets East & West, Nomura services the needs of individuals, institutions, corporates and governments through its three business divisions: Retail, Asset Management, and Wholesale (Global Markets and Investment Banking). Founded in 1925, the firm practices disciplined entrepreneurship while building on a long tradition of serving clients with creative solutions and considered thought leadership. For further information about Nomura, visit www.nomura.com.

Responsibilities:
1. Mail Services

A. Incoming Mail
• Collect mail from post boxes within the office buildings or from post box in the Post Office
• Receive registered mail delivered to the Mailroom
• Receive international and local courier items
• Upon receipt of the above, sort the mail according to departments /divisions for internal distribution

B. Outgoing Mail
• Collect mail from various depts./ divisions at regular intervals
• For local dispatch, contact local courier vendor for collection
• Prepare consignment note for international courier when required
• Prepare  all mail meant for international courier to be collected  at the end of the day
• Frank mail collected from department/divisions before sending it thru the local post office
• Prepare monthly report for costs allocation to depts./ divisions for postages incurred

2. Reprographics

• Bulk printing of documents as requested by depts./divisions
• Provide services such as binding, stapling to  printed documents to make it fit as presentation materials
• Manage inventory of binding materials, paper and other consumables to ensure availability when required on a large scale
• Log all  print job request for costs allocation to depts./ divisions

3. Other Services

• Delivery of newspaper to the various departments/ divisions in the morning
• Inter building collection and distribution of mail
• Accompanying  vendors handling gardening/landscaping, topping up of vending machines, stationery deliveries, confidential document disposal
• Be fit and able to assist with the manual set up of  meeting room tables / chairs for corporate events
• Assist users with the handling of the MFD  such as change of toners or paper jam when required
• Provide scanning services for accounting processing
• Any other CRES functions