The Sparrows Group is a specialist lifting and mechanical handling contractor that delivers equipment, technology and integrated engineering services to the global energy industry. Our solutions support our clients to optimise their efficiency by ensuring the performance, reliability and safety of critical equipment and people. With our headquarters in Aberdeen, we employ over 1,600 people across numerous operational locations across the Americas, Europe, Middle East, Africa and Asia Pacific. We are looking to recruit an Accounts Assistant to join our team at Sparrows in Aberdeen. The main purpose of the role is to provide general Accounts Assistance within the Operations Finance Department. Main responsibilities Preparation of customer invoices adhering to specific contractual/purchase order terms using both Sparrows Accounting Systems (SUN/PSA) and customer online upload software Monitor work in progress to ensure timely invoicing of costs within contractual deadlines and company targets Liaise with Engineers providing reports, information and support to ensure job accuracy Maintaining job files ensuring files contains sales invoices and associated backup Assisting with the resolution of customer invoice queries Other ad-hoc duties as required. HSEQ responsibilities
• It is mandatory that the incumbent is familiar with the Company's HSEQ Policy and takes an active role in the compliance and improvement of Sparrows Integrated Management System. The incumbent must report any incidents, near misses, actual or potential problems with products, services or systems to their Line Manager.
• The incumbent also has legal responsibilities under country-specific health and safety legislation to follow all Company processes and procedures and familiarise themselves with the emergency response arrangements applicable to them. The incumbent is also responsible for the health and safety arrangements of subordinates (if any) and for any persons visiting them while on the Company premises Qualifications and experience
• Qualifications in Mathematics/Accounts (Standard Grades or Nationals or Highers or HNC/D Accounts)
• Experience in a similar role that includes sales invoicing
• Good communication skills
• Experience of using MS Office, strong Excel skills