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Finance and Studio Assistant - Creative Agency

Employer
Vision Financial Recruitment
Location
London, UK
Salary
Competitive
Closing date
Nov 17, 2019

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Job Role
Accounts Assistant
Sector
Finance
Contract Type
Permanent
Hours
Full Time
Our Client: A wonderful brand consultancy. They work with fabulous clients to both globally and nationally. This is a growing SME agency with a real team work culture all working together to deliver the best for their clients. Full of bright happy people. This is a fairly unique position straddling both Studio support and Finance. This is a varied role, giving you the opportunity to work with the studio manager and assist with projects- a great chance to really get involved in agency life. It would really suit someone who wants to gain a better understanding of how a growing creative agency works Finance responsibilities include: Sales Invoicing- produce invoices & credit notes on word, track on Excel and pull through submitted invoices onto Paprika Expenses - Post credit card and staff expenses, manage PAYE relevant expenses support with expense reporting to the FM Workstreams/ Jobs - open/close Jobs in paprika and allocate all relevant to invoices and expenses to jobs and make sure all are invoiced correctly. PO ensure all invoices have the correct PO number and that all are allocated correctly to jobs Proportionately split general costs/ expenses across various cost centres Timesheets - chase outstanding time sheets Monitor time allocated and repost on over/ under runs as needed. Filing - keep on top of filing paper work accurately Ad hoc Finance projects Project support Project support - supporting team members on Client projects where required Upload/downloading files to/from clients or /and suppliers Research deliverables and event requests Liaise with developers to support project managers on digital projects Sourcing and buying relevant collateral on projects & manage suppliers where required Keep in the loop on all deliverables and spends, i.e. image licences, printing, film production, Keep an eye on spend against estimates on projects using paprika Digital projects, events (ensure invoices are accurately posted to the correct jobs /workstreams) Studio support Support the team when required Manage IT requirements Help Studio Manager with Client hospitality when needed Manage various staff data sheets, ie. holiday calendar, freelancer bookings/contact sheet Act as Heath & Safety Manager - record all studio accidents/incidents and provide advice when needed Due to the high volume of applications, we are only able to respond to candidates with suitable experience.

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