Executive Assistant - French speaking

Recruiter
Central Appointments
Location
West London, UK
Salary
Competitive
Posted
16 Oct 2019
Closes
21 Oct 2019
Ref
1282322280
Contract Type
Permanent
Hours
Full-time
Level of qualification
Not qualified, Part qualified, Qualified
Main duties include, but are not limited to: To support client activities and requirements in a proactive manner, liaising with clients e.g. take messages, pass on information, deal with simple queries, meet and greet and client events. To pro-actively manage diaries, co-ordinate and schedule meetings, reserve conference rooms, and set up conference calls. Manage client contacts, inbox for MD. Photocopy and scan documents. Co-ordinate work with the Presentations team. To make travel arrangements; book flights, ground transportation, lodging and entertainment for business travel (domestic & international), prepare itineraries for international and national business travel, visas etc. To answer/direct incoming phone calls to MD, provide secondary telephone coverage to MDwithin the immediate area and record and track messages and message follow up. Using Concur, to process and monitor expenses to ensure prompt payment and reconcile with AMEX statement. To support less experienced members of the team e.g. mentoring or buddying. Any other duties or special projects as requested by Office Manager, and/or MD. Qualifications One to two years of experience in an administrative role in a professional office environment. Experience working in a fast-paced, high-energy environment; financial service environment preferred. Excellent judgment handling confidential data in a discreet manner. Strong organizational skills with attention to detail. Flexible, proactive and supportive. Experience in Outlook, PPT, Excel, and Word, with good word processing skills. Strong interpersonal skills with ability to communicate, both oral and written, across all levels in the organization. Team player and adaptable; willing to perform tasks necessary to achieve common goals. Great annual base salary bonus amazing corporate benefits. This role will be on a Temporary to Permanent basis only (Temping for 3 months).

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