Role Profile Organisation YCS Counselling Position Finance Officer Reports to Service Development Coordinator Responsible for No line management Base Cardiff office Hours 7 hours per week - This is currently set at 9am-5pm on Thursday with the expectation that this post is responsible for locking up the building on this day. Salary level From £13.50 - £15.60 per hour (equal to £26,000 - £30,000 per annum pro rota depending on experience) Probationary period 6 months The organisation Y Cwmni Siarad (YCS) was set up in 2011 in South Wales. YCS wants to help traditionally under-represented groups to access psychological therapies by providing affordable and accessible, evidence-based therapies and other support. YCS has recently registered as a Charitable Incorporated Organisation (CIO) with the Charity Commission (Charity registration number 1182049) with the aim of expanding our services over the next 5 years and become a financially sustainable charitable provider. YCS has also kept its existing limited by guarantee company registered at Companies House for trading purposes. The organisation is thus in a period of growth and transition. We are currently based in Central Cardiff with four part time staff and responsible to a Board of Trustees.We work with volunteer counsellors to provide a low-cost counselling service in Cardiff and Bridgend, presently our main source of income. The purpose of the role The successful applicant will join YCS at an exciting time as we change and expand to provide a wider range of services, including a new therapy centre in central Cardiff. To thrive in this growing and evolving service, you will need to be flexible and dynamic in your work, highly organised, a skilled communicator with excellent IT skills and committed to the aims and values of YCS. We need someone with strong professional skills who thrives in a team working setting and who is driven by a desire to provide the best we can for our often-vulnerable client group. This post is subject to Disclosure and Barring Service Enhanced checks. Job Role The Finance Officer will undertake all financial and management accounting for the organisation working closely with the service development coordinators to ensure that the service meets the needs of the organisation. The Finance Officer will be responsible for preparing financial and management reports to the Board, including the draft Annual Report and Financial Statements, for the limited by guarantee company and for the Charity. The post holder is responsible for the production of periodic income and expenditure accounts for both internal and external stakeholders. The role requires the post holder to develop a new accounting system(s) for YCS to our future needs, train members of staff in its use and to manage and maintain the system. Duties will include production of budgets and management accounts and the preparation of reports to the Board of Trustees as well as a responsive and effective financial service to staff, volunteers, trustees, external funders, clients and other customers. To be successful in this position you will need a minimum of 2 years' experience in a financial environment and a solid understanding of accounting principles. It would be an advantage if you have an accounting qualification or are working towards one.You will have experience of preparing management and financial accounts and have an ability to analyse and interpret financial and management information. You will also need experience of using computerised accounting packages and be IT literate Key Tasks: 1.Finance Supervision The Finance Officer will work with the Service Development Coordinators to provide volunteers, internal staff, board members and external organisations a single point of contact for payments, purchasing and banking administration. The Finance Officer will:
• Establish a new financial and management accounting system, policy and procedures for YCS the company and YCS the Charity.
• Have Strong IT skills including excellent knowledge of Excel Data extraction and analysis.
• Carry out the day to day work of Finance.
• Provide necessary training to staff, volunteers and board in the accounting systems, methods and procedure to ensure that new financial and management systems, policies and procedures are adhered to across the organisation.
• Prepare Management Accounts and variance reports for the Board of Trustees as well as financial accounts.
• Attend the finance and business sub-group and advise the trustees accordingly in these meetings of financial position, financial risks and financial options.
• Contribute financial information to tender submissions and funding applications
• Prepare project finance reports and funder returns
• Prepare accurate and timely quarterly management accounts pack for staff and business group review
• Comply with year-end audit requirements for Companies House and Charity Commission.
• Lead on preparation of Annual Budget
• Assist with various ad hoc financial functions as required 2.Internal Financial Control The Finance Officer will take the lead role in liaison with the external auditors and ensure correct reporting structures are maintained. The internal financial control work will include:
• Ensuring reconciliation of: Bank records Salary control ledgers Other control accounts
• Overseeing debtor control and follow up procedures.
• Preparation of trial balance.
• Preparation of draft annual financial statements. 3.Monitor and Evaluation
• To provide regular reports to demonstrate progress towards meeting their own and the sections targets.
• To provide information to the Service Development Coordinators and the Board of Trustees/oard of Directors as required enabling them to assess other staff and the organisation's progress against targets.
• To provide management information as required by the Trustees and Board of Directors to assist in decision making and consideration of options.
• To provide ideas, and advice on potential viability and sustainability, of potential diversified income streams 4.Other Duties
• At times of holiday, sickness or in the event of a vacancy, the post holder may be required to provide cover within the organisation. 5.General In carrying out the above activities, the post holder will:
• Seek to improve own performance and personal development.
• Keep up to date with developments in subjects relevant to their tasks.
• Carry out their duties in accordance with all YCS policies and procedures.
• Contribute to the introduction, implementation and ongoing development of financial systems and effective internal controls.
• Contribute to the development and implementation of all YCS policies and procedures.
• Carry out other relevant work as the Service Development Coordinators or the Board of Trustees/Board of Directors require.
• Promote good, professional working relationships both internally and externally.
• Comply with the organisation's Health & Safety policy and practices, identify, report and mitigate against any potential risks.
• Comply with all other policies and procedures as set out in the Staff Handbook and with any relevant legal and regulatory requirements.
• Demonstrate a constant awareness of cost and resource management, ensuring that the organisation receives and provides value for money. Person Specification Essential Communication
• Effective communication skills both verbally and in writing
• Ability to work as part of a team
• Ability to communicate complex financial issues effectively and sensitively to a wide range of people
• Willing to work in a small charity and be flexible to ensure a good relationship with all other part time staff. Desirable Knowledge, qualifications and experience
• Use of computerised accounting systems
• Use of spreadsheets
• Preparing accounts to trial balance
• Preparing financial statements, analysing income and expenditure and producing variance reports for budget holders
• Understanding of accounting issues and processes
• Understanding of confidentiality and GDPR
• Commitment to Equal Opportunities
• An accounting qualification or a minimum of 2 years relevant experience
• Keep up to date with developments in accounting requirements and legislation as relevant to this post Promote financial understanding to budget holder through staff training, mentoring and coaching. Understanding of accounting in a charitable company limited by guarantee Skills and abilities
• Use Microsoft software applications effectively
• Deputise where needed for the Service Development Coordinators.
• Working on own initiative and as part of a team
• Commitment to self-development and improvement of Finance processes Other
• Flexible approach with willingness to make adjustments to meet the day to day demands of the organisation Application Deadline: Monday 14th October We will only accept application forms. CV's are not accepted.