Finance Assistant

Recruiter
Pertemps Edinburgh Commercial
Location
UK
Salary
Competitive
Posted
20 Sep 2019
Closes
27 Sep 2019
Ref
1250746180
Contract Type
Permanent
Hours
Full-time
Level of qualification
Not qualified, Part qualified
Our client within the Higher Education sector in Glasgow's West End, require a finance Assistant on a temporary basis for approximately 3 months. The salary for the position is £10.75 per hour, working 35 hours per week Monday to Friday 9.00am 5.00pm. Job Purpose To carry out a range of financial processes within a team structure ensuring that financial transactions are processed in an accurate, efficient and timely manner. Ensure appropriate segregation of duties and that all transactions are fully compliant with the organisations policy and procedure. Main Duties and Responsibilities Purchasing officer support for transactions within the College. Responsible for purchasing officer support including: Approve/reject purchase orders on Agresso, (Purchasing system) ensuring compliance with policy and procedures Provide advice on the use of approved suppliers and appropriate tendering process Resolve local purchasing issues Facilitate the use of eProcurement Create new supplier requests Process standing orders Process Foreign Exchange payment requests Process Sundry Payee forms for cheques Preparation of sales invoices Dealing with invoice queries Maintain Agresso web requisitioning approver and requisitioner access lists Support staff with travel arrangements. Purchase card transactions Responsible for purchase card transactions in line with University policy and procedure including: Ordering of goods and services through the purchase card Creating purchase orders on Agresso to support purchase card transactions Reconciling purchase card bank statement to Agresso transactions Preparation of transaction log ensuring authorization in line with procedure Goods receipting Process GRNs in a prompt and efficient manner Monitor outstanding orders and subsequent close out Liaise with the central invoicing function to ensure that the GRN matching process is working efficiently Expense claim support Provide guidance to staff and students on University policy Support staff in preparation of expense claims General Ledger journals Preparation and input of general ledger journals to correct errors of original entry Maintenance of asset register Maintain school based asset registers in line with audit requirements Knowledge & Qualifications Essential: 2/3, standard grades (including Mathematics) or equivalent in relevant subject area. Good working knowledge of accounting systems and financial processes Desirable: Good working knowledge of Agresso and University financial processes Skills Essential: Good interpersonal and communication skills, both verbal and written, with the ability to communicate effectively with all grades of staff both internally and externally. Numeracy and the ability to understand financial information in order to challenge the financial decisions of others to ensure policy and procedures are adhered to. Excellent attention to detail specifically the ability to input financial information accurately into systems Ability to organise and prioritise own workload, work with minimum supervision and to multi-task. Able to work to tight deadlines and shift priorities at short notice. Proven ability to work as part of a team. Ability to maintain confidentiality. Ability to use initiative and resolve issues independently High degree of computer literacy including the use of specialist software, Microsoft Office and use of the internet. Experience Essential: Relevant financial administrative experience plus above qualifications OR evidence of progression and development gained through strong relevant work experience. Experience of multi-tasking, using own initiative and being customer orientated. Experience of working under pressure and prioritising workload

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