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Accounts Payable Assistant

Employer
The Francis Crick Institute Limited
Location
North West London, UK
Salary
Competitive
Closing date
Sep 20, 2019

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Job Role
Accounts Payable
Sector
Finance
Contract Type
Permanent
Hours
Full Time
An exciting opportunity to be part of the Accounts Payable team in a pioneering biomedical research institute, dedicated to innovation and science.We are looking for a highly proactive and adaptable Accounts Payable Assistant who is able to use their initiative when problem-solving. This is a 12 month fixed-term role to support the Accounts Payable team during an exciting period of change and development. The Crick are looking for someone who can take on a challenge with the high volume of processing we encounter, while providing world-class support to employees on a day to day basis. Key responsibilities The overall purpose of this job is to help ensure the maintenance of the Crick's purchase ledger is accurate, secure and efficient, and support the maintenance of the Crick's suppler list, within the Crick's agreed processes and procedures. These include but are not limited to;
• Scanning and registering high volumes of purchase invoices (800-1,000 per month), matching to purchase orders and checking the accuracy of the invoice content and coding.
• Posting, checking and reconciliation of staff expense claims.
• Posting, checking and reconciliation of company credit card transactions.
• Checking and registering non-staff expense claims for payment.
• Reconciliation of accounts to supplier statements.
• Provide first line support for all invoice queries, ensuring timely resolution.
• Prepare BACS payments and ensure all remittance advice documents are sent out correctly, rejections are dealt with and parked items are followed up.
• Set up of new suppliers for the Supplier Masterfile.
• Support the Accounts Payable Manager in achievement of team objectives.
• Provide ad-hoc support for the Finance team, as required. Key experience and competencies The post holder should embody and demonstrate our core Crick values: Bold, Imaginative, Open, Dynamic and Collegial, in addition to the following: Essential:
• Experience working in an Accounting / Finance team within a purchase ledger function, with a proven track record in a similar, high volume processing role.
• Good communication and interpersonal skills both written and oral, able to engage with people at all levels both internally and externally.
• Ability to work accurately with attention to detail, multi-task and meet tight deadlines.
• Good organisational and problem solving skills.
• A good team worker, willing to be flexible and take on a range of activities and looking to learn and develop within the role.
• Highly IT literate with sound MS Office skills.
• High standard of integrity, confidentiality and discretion. Desirable:
• Previous experience of Agresso finance systems is desirable.

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