Accounts Payable Team Leader
- Employer
- Mace People
- Location
- South East London, UK
- Salary
- Competitive
- Closing date
- Jul 18, 2019
View more
- Job Role
- Accounts Payable
- Sector
- Finance
- Contract Type
- Permanent
- Hours
- Full Time
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The company Mace is an international consultancy and construction company that has delivered world class projects since 1990. Today we employ over 6,000 people across North America, Europe, Middle East, North Africa, Sub-Saharan Africa, India and Asia Pacific. Four simple values guide our behaviour in our pursuit of a better way; Safety first - going home safe and well, Client focus - deliver on our promise, Create opportunity - for our people to excel, Integrity - always doing the right thing. We aim to attract the best and brightest people, whatever their background, to bring new perspectives to some of the most complex and inspiring projects around the world. We support our people who are aiming to achieve an academic or professional qualification that will help them develop personally and deliver to the highest standard for our clients. At Mace you can deepen your knowledge, expand your skills and define your own path. The opportunity Be a part of our group services team who provide support to all businesses across our five global hubs, based in our corporate head office in London. The role Accounts Payable Team Leader Overseeing the day to day process of AP assistants making sure they complete all transactions -supplier invoices, statement reconciliation, checking payment runs, completing month end process, encouraging Mace 'Behaviours for Success' actions. Your responsibilities will include: Reviewing the aged creditor's and registered reports on a weekly basis. Reviewing weekly payment runs and highlight issues to AP assistant manager where needed, making sure any issues are fixed before they reach final approval by AP assistant manager. Making sure payment runs are posted by AP assistant and any issues are dealt with. Amending documents that have been posted incorrectly. Signing off IPC's once checked and processed by AP assistant. Resolving any queries that have been escalated/are urgent. Passing to AP manager if deemed necessary. Reviewing the supplier reconciliations. Managing the posting of intercompany journals by AP assistants - correct and timely. Managing urgent payments outside of normal process. Making sure no dummy invoice/credits are posted, all transactions must have a valid invoice associated to the payment. Managing the CIS return, make sure the figure being submitted matches the Coda entries. Maintaining the supplier and subcontractor bank account information Processing the month end by ensuring as many of the invoices are processed before month end close, focusing on high value first. Generating TB, reviewing the control accounts making sure they balance back to TB. Being highly involved in the training and implementation of Oracle Fusion as and when the business units transition. Highlighting any team issues to AP assistant manager as and when they happen. Making sure we are seen as finance partner to client's (internally as well as externally). Line management duties Managing the team day to day. Encouraging and guiding direct reports to follow the 'Behaviours for Success' agreements. Completing team appraisals, final sign off to be completed with AP manager. Providing one to one's on a monthly basis to ensure objectives are being met and managed - update AP manager on outcome. Making sure the team's work together and lessons learnt are shared across the AP function. Supervising the team's training. Making sure AP manager is fully aware of any issues that may be raised directly to them. The requirements Your experience, knowledge and skills need to include: At least 3 years' experience of working in a finance department. CIS experience and knowledge of AP function. Familiarity in CODA Dream and Oracle Fusion is beneficial. Excellent communication skills and a team player. Good attention to detail. Ability to work under self-direction and able to prioritise team workload. Ability to manage team and understand needs of both business and staff. Being conscientious, articulate but still in a polite and courteous manner. Qualifications Minimum qualification of GCSE with grades A-C and must include English and Maths subjects. "Mace is an equal opportunity employer. We embrace diversity and are committed to creating an inclusive environment for our people to excel."
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