The successful candidate will perform the role of Purchase Ledger Assistant. This role reports into our Purchase Ledger Manager. The Purchase Ledger Team is part of the wider Central Finance Team which offers purchase ledger services across the Octopus Group. A typical day Essential Job Functions and Responsibilities
• Scanning, processing of incoming supplier invoices and matching to purchase orders.
• Ensuring POs and invoices are appropriately coded to the nominal ledger
• Processing of weekly payment runs, preparation of BACS runs.
• Reconciliation of supplier statements.
• Proactively engaging in solving queries relating to accounts payable, both from within the Octopus business and our external suppliers
• Regular review of open POs, are they still required by the business?
• Input into the Octopus month end process, creditors ledger reconciliations, with explanations for any aging supplier creditors.
• Ensuring purchase ledger is coded in accordance to VAT rules.
• Responsible for 'first line' review of staff expenses, ensuring all staff expenses are accompanied by the appropriate supportive receipts and are in line with expenses policy - flagging to the purchase ledger manager any 'out of policy' claims.
• We are about to engage in a systems upgrade for our PO/Invoice/Staff expenses system. The role will have an opportunity to be involved in the implementation our new system. What makes a good candidate? E ssential
• Ability to work within a team environment to ensure service level agreements (SLAs) are met.
• Should be very eager to help and delight their customers, giving suppliers and our internal stakeholders excellent service.
• Eager to make a difference, someone who prides themselves in being efficient and suggesting process and systems improvements.
• Demonstrates high standards of ethical behaviour across the company. Desirable
• Demonstrable track record of improving processes and controls.
• Knowledge of SUN/Proactis is an advantage but not a prerequisite. Cultural
• Works in an open and honest way and engages in giving and receiving feedback with colleagues Entry requirements: Five GCSE grades C - A (or 4-9), including Maths and English Level 3 qualification (BTEC, NVQ or equivalent) Benefits: Amazing location Flexible working hours WhiteHat community Pension Working hours: 9am - 5:30pm Included in qualification: Training on the 18 month Standard Level 3 Assistant Accountant (AAT3) apprenticeship. Being a WhiteHat apprentice means access to awesome social events, sports teams, insight/career days with other apprentices to grow your network, as well as your own personal Coach who will guide you through the qualification to help you achieve your full potential. As part of your WhiteHat Apprenticeship, you will have access to our Future Leaders Foundation modules to develop 6 key competencies, underpinned by well-being, self-awareness, motivation, conscientiousness, effectiveness and grit. What's next: After your Accounting apprenticeship progress into a full-time role as Junior Finance Assistant, Assistant Accountant, Bookkeeping Assistant, Junior Tax Consultant or Audit Assistant. You can also complete the ACCA qualification into Chartered Accountancy