SEAFORD MEDICAL PRACTICE REQUIRES A FINANCE MANAGER 30 - 35 hours per week £25,000 - £30,000 a year pro rata, dependent on experience, and membership of the contributory NHS pension scheme About Seaford Medical Practice We are a large general medical practice (18,000 patients and 14 GPs) situated midway between Brighton and Eastbourne on the Sussex coast. Our Finance Manager is retiring in late 2019, so we are looking for a Finance Manager to join our progressive and forward-looking Practice. Role Overview The Finance Manager role is a great opportunity for an effective and hard-working individual to join a friendly and dynamic team of talented managers in a busy, demanding and rewarding environment. The Finance Manager will provide a comprehensive finance service to the Practice. This includes maintaining good financial control, management of the bank accounts, running monthly payrolls accurately and efficiently, pension administration and other duties as required to support the smooth running of the Practice. RESPONSIBILITIES
• Invoices and Payments o Managing invoices for payment, matching to delivery notes and ensuring appropriate approval for payment o Preparation of payment runs o Banking of cash and cheques o Dealing with supplier queries to ensure all issues are quickly and properly resolved and suppliers are paid on time o Raising invoices for services delivered in an accurate and timely manner o Check monies received in a timely way. Follow up on outstanding debts; produce monthly report on invoices outstanding o Liaise with third parties, including suppliers, Clinical Commissioning Group and patients
• Reconciliations o Complete monthly bank reconciliations in the TAS finance system o Reconcile balance sheet accounts o Management and reconciliation of petty cash
• Budgeting and Reporting o preparation of annual budget o Ensure correct P&L coding and allocation of all costs o Produce monthly "actual vs budget" reporting including a commentary and submit to the Business Partner for review o Provide information to accountants for preparation of financial year end accounts; address queries arising; ensure meaningful accounts produced with a supporting commentary / variance analysis o Production of ad-hoc financial management information o Support the Business Partner in managing all financial tasks, budgets and forward planning
• Payroll o Prepare and run staff payroll in accordance with employment law o Produce monthly P11Ds for employees o Run monthly payroll process on the SAGE system and produce payslips o Set up employee salary payments in the bank account o Complete monthly HMRC returns and payments o Complete annual HMRC process, including production of P60s o Accurate and timely processing of employee expense claims ensuring accurate coding, compliance with policy and prompt settlement o Resolve staff payroll queries
• Pension Administration o Carry out salaried pension reconciliation to support monthly payment to NHS Pension Agency o Update Pensions Agency with monthly return o Answer queries re pensions from either members of staff or the Pensions Agency o Complete annual pension return o Maintain pension information for new starters and leavers
• Other duties as required to support smooth running of the GP Practice KNOWLEDGE, SKILLS & EXPERIENCE Essential qualification/experience:
• Minimum experience - AAT qualified / part qualified ACCA/CIMA/ACA
• Experience of working in a busy finance department (at least one year)
• Accounts receivable and payable and processing experience
• Demonstrable experience of managing cash and balance sheet reconciliations
• Competent Excel user
• Solid working knowledge of double entry and accounting principles and how to apply them Desirable Experience:
• Experience of using SAGE and TAS payroll and accounting system
• Experience of managing payments and using online banking systems
• Budgeting and cash flow preparation
• Knowledge of GP Practice finances and pensions Skills / Knowledge:
• Bright and articulate, able to quickly assimilate lots of new processes and information and use this to effectively complete the tasks required
• Diligent and tenacious with a strong desire to succeed and help others to do so
• Ability and desire to work collaboratively as part of a busy team
• Able to manage own workload and work to tight deadlines ensuring that all the core activity is completed daily within the agreed timeframe and to a high quality
• Ability to prepare and resolve issues with complex reconciliations
• IT literate with ability to resolve own minor issues and use all Microsoft office applications
• Competent Excel user with ability to create and produce high quality spreadsheet reporting with strong control checks and clear presentation
• Excellent communication skills both verbal and written
• Sound judgement and knowledge to know when it is right to escalate issues and report any concerns in a timely and appropriate manner Closing date for applications is 31st July 2019.