We are looking for a Finance Assistant on a Temp to Perm basis (min 6 months) Support the Finance team in recording and retrieving financial details of the company, including maintaining financial records and cash handling. Key Responsibilities & Accountabilities Purchase Ledger To process purchase invoices to the accounting system (Access Supply Chain) in a timely and accurate manner; Resolve queries and disputes with suppliers by liaising with suppliers directly and with the purchasing team; Review supplier statements and ensure that all invoices have been accurately recorded and investigate discrepancies when they arise; Prepare supplier payment runs for review by Head of Finance and load onto the bank online payment system for approval; Manage the Goods Received, Not Invoiced report, ensuring all costs are recorded. Set up new supplier accounts in line with company policy. Company Credit Cards and Employee Expenses Ensure that monthly credit card statements and payments are reconciled to invoices and correctly posted. Ensure that employee expenses are processed in accordance with Company Guidelines and paid accordingly. Sales Ledger Process all Sales Invoices to the accounting system (Access Supply Chain) once goods are despatched, and to ensure it is done in a timely and accurate manner; Resolve disputes with customers by liaising with customers and Sales team. Credit Control as and when required Set up new customer accounts in line with company policy. Cashflow Reconcile the bank accounts daily, ensuring all transactions are correctly recorded in Access Supply Chain and reflected in the cashflow. Prepare the weekly cashflow report, updating transactions posted, Accounts Receivable and Accounts Payable Prepare suggested payment run ready for the weekly Cashflow management Review Meeting Post all transactions to Access Supply Chain Month end reconciliations end & statutory reporting Assist team with the preparation of the Month End, Year End accounts and audit pack and work with the external auditors when required. Intercompany balances Fixed Asset reconciliation, depreciation calculation and posting Goods Received Not Invoiced reconciliation Customer and Supplier reconciliations Bank and Cash Reconciliation Supporting schedules Other Duties The Finance team support all areas of the business, helping cover during lunchtimes and holidays. Sales administration (processing sales orders, works orders, and despatch notes) Daily cover of the reception during lunch time/holiday and sickness. PERSONNEL SPECIFICATION Qualifications and Experience Experience within an accounts position, working with ERP systems (such as Sage, Dynamics, SAP) Experience of working in a face paced environment Competency in Microsoft Excel, Word and Outlook Excellent attention to detail and time management skills AAT Level 3 or 4 Special aptitudes Have excellent communication skills Ability to liaise with internal and external parties in order to resolve any issues arising Be a team player Be willing to work diligently to ensure that the information within Access Supply Chain is accurate Be confident to question current procedures and to highlight alternative and better ways of managing the processes Disposition
• Flexible and cooperative attitude
• An assertive but calm demeanour
• Self-motivated Requirements
• Good timekeeping and attendance record
• Willing to be flexible with hours to ensure tasks are completed on time
• Neat and tidy appearance
• Completer/Finisher Any JRM employee may be asked on occasion to perform additional or unrelated duties, after appropriate training has been given, if required. Summary Terms & Conditions Pension - Upon joining the Company, you will be automatically enrolled, with contributions starting after successful completion of the probationary period.On completion of one years' service, and subject to the rules, you will be invited to participate in the main JRM pension scheme. L eave entitlement - 25 days per year plus statutory holidays (compulsory shutdown of three days at Christmas). Notice period - There will be an initial three-month probationary period, during which notice will be one week on either side. On successful completion of the probationary period notice will be one month. Working hours - 08:30 - 17:00, Monday to Friday. This job description is neither exhaustive nor exclusive and may be reviewed in the future depending upon operational requirements and staffing levels. This job was originally posted as www.totaljobs.com/job/86862519