Management of the Purchase Ledger (for the company and Subsidiary companies)
• Ensure purchase ledger is accurately maintained and payment date met
• Match, track and process all supplier invoices and credit notes.
• Administration and processing of mileage and staff expenses
• Process payments to suppliers, staff and students,
• Obtain appropriate approvals in accordance with company policy
• Filing and scanning of supplier invoices and relevant documentation.
• Reconciliation of supplier statements
• Regular review and maintenance of open purchase order / goods received commitments
• To complete and process supplier credit applications Month End Process:
• Process month end purchase ledger accruals and month end routines
• Reconciliation of Aged Creditor Control Account
• Period end closure
• Administer training and support for users of the finance system on Purchase Ledger (for the company and Subsidiary companies)
• Administration and processing of petty cash
• Manage contract entries from the sales ledger, after appropriate authorisation.
• Provide support for other members of the finance team as and when required
• Maintain and update procedures manual for tasks listed above
• Promote and police the adherence of the finance regulations Equal Opportunities
• To support and further the College's Equal Opportunities Policy and arrangements for the Policy's implementation Other Duties
• Undertake other tasks, as directed, to meet the needs of the College; work flexibly; and take personal responsibility for retaining and developing competence
• Support, comply and promote the College's equality and diversity, health and safety, smoking, safeguarding, and other policies, processes, arrangements and objectives