The job holder is responsible for day to day accounting and financial health of the charity and its subsidiaries, including accounts payable, cash balances, monitoring of investment portfolio and reporting of management accounts. The individual will work with the PESGB's auditors and independent accountants to meet legal reporting requirements.The individual will be expected to contribute to improving the PESGB procedures and work with the Executive Director in liaison with the Trustees and Directors of PESGB.The post holder will prepare financial management reports and implement procedures that will make the management of the organisation and its activities, more effective.In addition, the post holder is responsible for the smooth running of the office, the payment and administration procedures of suppliers, facilities and post. This role is the only finance role within the PESGB. The PESGB supports Continuing Professional Development of its staff and actively seeks out opportunities to grow within the Society but is at the discretion of the Executive Director. The post holder is expected to attend PESGB events and support as required . Some travel within UK is expected on a few occasions each year. Responsibilities
• Raise all invoices requests for payment as required; chase outstanding invoices
• Monitor and maintain minimum working capital requirements
• Resolve all member/supplier enquiries
• Receive and record all receipts and ensure payments are appropriately allocated
• Receive and record all purchase invoices and ensure they are appropriately authorised in accordance with the financial procedures. Make payments of all authorised invoices
• Book keeping entries, including accrual and prepayment adjustments where necessary
• Reconcile bank accounts regularly as appropriate
• Submit VAT returns
• Preparation of Annual Budget and forecasts with Executive Director, Treasurer and Finance Director
• Preparation of quarterly management P&L accounts
• Preparation cash flow statements and other financial information for monthly management report for Trustees.
• Prepare accounts for annual audit, as required by external auditor, and arrange annual audit and action recommendations for PESGB and Subsidiaries.
• Completion & submission of Annual Returns for Charity Commission and Companies House
• Preparation and submission of Gift Aid claims
• Manage relationships with the outsourced pension, ensuring accurate and timely payments.
• Execute office payroll.
• Review and implement financial procedures
• Abide by the Accounting Policy of the Society
• Manage relationships and contracts with the building/office services/suppliers, sourcing new suppliers and ensuring the smooth running of the office
• Ordering of stationary and office supplies
• Managing incoming/outgoing post Person Specification i) Education
• Education - BSc degree in a numerate subject such as finance, accounting, economics or engineering
• Post degree accountancy qualification or evidence of working towards a recognised body such as CIMA, ACCA.
• Minimum 4 years accountancy experience.
• Proven work experience as a Finance Officer or similar role, ideally with both charity and limited company experience.
• Computer literate with experience of SAGE Line 50 Accountancy package and advanced MS Excel skills
• Excellent numerical and analytical skills
• Excellent organisational skills, particularly in managing time and tasks
• Strong ethics to manage confidential data
• Knowledge of financial regulations and governance
• A keen eye for detail and the ability to produce high quality, accurate work in tight timescales with limited supervision
• A welcoming and helpful approach when dealing with members in person at events and by telephone or e-mail This job was originally posted as www.totaljobs.com/job/86554436