Accounts Assistant

Recruiter
ACS Recruitment Solutions Ltd
Location
Kettering, UK
Salary
Competitive
Posted
20 Apr 2019
Closes
24 Apr 2019
Ref
1114780603
Contract Type
Permanent
Hours
Full-time
Level of qualification
Not qualified, Part qualified
Our Kettering based client is recruiting an Accounts Assistant on a permanent basis to administer the company's accounts functions in line with company procedures, and to provide support and backup to the accounting team. Main duties will be accounts and month end reporting Key

Responsibilities:
Customers/Trade Debtors Raise and send invoices daily, include chasing for customer accounts payable email addresses. Perform regular checks to ensure open sales orders are closed off correctly. Liaise with sales repeat orders, red dates and back up dispatch. Enter all monies received in all payment types daily and bank cheques once a week. Send monthly statements by email; include copy invoices missed in previous payment sequence. Complete credit checks as required and agree credit limits. Telephone debt chasing and log outcome on to customer account. Put accounts on hold if debt is ongoing and the customer is not responding to request for payment. Every month review and agree customers to be sent a final notice - suggest customers over 4 months who are not responding to telephone calls. General housekeeping - regular checks to resolve duplicate payments and allocation of funds that have been entered before invoices raised. Suppliers/Trade Creditors Supervise the Purchase Ledger Clerk ensuring all supplier invoices are entered daily and orders on register closed. Liaise with personnel who raised order any anomalies relating to price and quantity variances. Perform regular checks to ensure open purchase orders are closed off correctly. Bank Weekly/Monthly bank reconciliation to include a check on any aged unreconciled items. Drill down to understand why unreconciled and correct if necessary. Transfer PayPal/Sage pay receipt, reconcile and post to ledger. Control company credit card spend and reconciliation. Month End Assist if required the Purchase Ledger Clerk in checking and reconciling stock records and correcting any stock discrepancies. Manage and compile fixed asset and depreciation schedules. Complete month end journals, prepayments and accruals. Final check of all Opera open orders. Assist as required with month end financial reporting. Specific reports - Existing Customer Sales Report - Customer Margin Report - Credit Notes - Data Trends. Assist in investigating and resolving discrepancies that arise when completing month end process. Aim to ensure all month end tasks are completed by 10th of the following month. VAT Prepare, reconcile quarterly vat return and submit to HMRC. General General administration duties and adhoc projects as delegated. Performing basic office tasks such as filing, data entry, answering phones and post duties. Participate if required at internal meetings and liaise with relevant departments. Key Relationships Internal - Accountant, Finance Manager and Purchase Ledger Clerk. Sales & Marketing personnel. Production Manager and Operators. External - Prime Business Contacts, Suppliers, Manufacturers and Customers. Skills & Personal Qualities Competent accounting qualifications and skills. Familiarity with basic Accounting principles. Exceptional time management and verbal and written communication skills. Proficient computer skills including Microsoft Excel, V Look ups and Pivot tables. Finance software Pegasus Opera or similar. Ability to complete tasks while maintaining all confidentiality requirements. Hands on approach to all duties and functions of the department. Flexible and Self-Motivated. If you feel this could be you, email your CV now.

Similar jobs

Similar jobs