Applications are invited to fill the voluntary role of COTAC Honorary Treasurer.
The Council on Training in Architectural Conservation (COTAC) is a Registered CIO with a Board of Trustees and an active Management Group. It originated in 1959 in response to the need to create training and educational resources for practitioners involved in repairing and conserving historic buildings and churches. Based in the Building Crafts College (BCC), Stratford, London, COTAC has since persistently and influentially worked to lift standards, develop qualifications and build networks across the conservation, repair and maintenance (CRM) industry sector. This involves enabling the pan-professional Edinburgh Group and working in partnership with national agencies, standard setting bodies, educational establishments and training interests. Details of COTAC’s activities can be found on the https://www.cotac.global and http://www.understandingconservation.org websites.
To assist in continuing with this work COTAC is currently seeking a volunteer to hold the position of Honorary Treasurer. Whilst not mandatory, the Honorary Treasurer is invited to become a named Trustee as the role will encompass essential aide to the organisation in its business planning and delivery. An indicative list of the functions of the role is provided on the following page.
A core programme of quarterly 2-3 hourly meetings (plus travel time) is generally held in London at the Building Crafts College, although attendance at additional meetings may be called for. These may be peripatetic, travelling to other parts of the UK, depending upon business needs. The total time commitment for the position is estimated at 7-8 days per annum and is non-remunerated, although reasonable expenses will be refunded on the production of receipted claims.
To register interest for the vacancy of Honorary Treasurer, please submit a brief application statement highlighting relevant previous experience, an understanding of the role requirements, and a short CV to firstname.lastname@example.org by 31 May 2019.
COTAC Honorary Treasurer Role
- Maintain financial books to the existing accruals standard
- Proactively aide COTAC’s business planning and delivery
- Draft and present Annual Budget for Trustee approval; attend and submit updated financial reports to Management Group and Board of Trustee meetings
- Ensure appropriate counter signatures for all financial transactions, settle relevant claims and invoices including web providers and insurance, and arrange funds to be transferred from savings account as required and approved
- Monitor and control COTAC bank accounts, and act as one of the three authorised signatures required for bank and savings account transactions
- Liaise with Hon Secretary and Auditors to finalise annual accounts and co-ordinate and submit annual Charity Commission returns by end of January deadline, providing required documentation and responding to queries
- Produce release and monitor subscription invoices and returns, coordinating with Hon Secretary
- Ensure continuation of COTAC’s annual Insurance cover and payment of approved premiums
- Maintain 6-year duration electronic record and similarly retain hard-copy archive paper files of financial activities
- Provide financial support for COTAC Conferences, engaging with Dropbox and Eventbrite links
- Keep and report up-dated time-spent records