Senior Billing Coordinator - US Law firm

JM Legal Ltd
Farringdon, UK
20 Mar 2019
20 Mar 2019
Job Role
Credit Manager
Contract Type
Level of qualification
Not qualified, Part qualified, Qualified
NEW ROLE - Senior Billing Coordinator at a US Law firm based in the West End - £50,000 The role is a sole biller so the person will need to be able to work autonomously but also liaise with the London Office Manager and the billing team in the US office on a daily basis. The person will also meet with Partners in the London office to discuss their billing and need to have a good understand of VAT and SARs. The Senior Billing Coordinator is responsible for overseeing the daily work product of their assigned billing attorneys, including but not limited to, the processing of invoices, preparing monthly reports, special projects and all other duties required of the Billing Department. Maintain an open line of communication with Billing Supervisor and Billing Manager on daily activities and required to provide additional support; work as a team player with a high degree of professionalism and confidentiality while maintaining a good rapport with employees and attorneys. The role is comprised of a combination of high level coordination and administrative skills. Acts as liaison between attorneys and the billing department. Analyses detailed billing reports. Distributes monthly DBR's to partners/associates for review. Follows-up throughout the month to ensure that the responsible partners and associates are reviewing DBRs. Responds to client and partner requests for changes and/or corrections to invoices in timely manner. Maintains a billing file for each partner and a file relating to all transfers, edits and corrections. Coordinates with billing attorneys for proper format to bill new clients, meets monthly closing requirements and billing deadlines. Processes invoices into billing system, noting the accuracy/completeness of bills prior to mailing to the client while obtaining the necessary approvals for write-ups and/or write-offs. Coordinates special projects as assigned by supervisor and/or attorneys. Maintains accurate "Desk Top" billing instructions that detail typical billing scenarios by Partner and then by client/matter. Assist Collection Manager as needed, e.g.send monthly A/R statements to all clients on a monthly basis. Review "Special Fee Database" to ensure invoices are in compliance with client billing guidelines. Understand and execute complex billing arrangements (AFAs) as agreed to/with client. Recognises importance of effective client service (internal and external) and presents the firm/department in a positive light. Should you be interested in this role, please apply immediately