Senior Accounts Assistant

Location
London (Central), London (Greater)
Salary
Competitive
Posted
21 Mar 2019
Closes
21 Apr 2019
Contract Type
Permanent
Hours
Full-time
Level of qualification
Part qualified

About LEWIS

LEWIS is a multi-channel marketing agency that has gone from start-up to multi-national in a little over two decades. The company is one of the largest independent agencies worldwide with 29 offices, 550 employees and revenue of £42m. Its success is due to a combination of factors: talented people delivering award winning campaigns; expanding client relationships into new markets or services; making strategic acquisitions and investing in people and training.

What we look for in our people

Agile, bold, collaborative, inquisitive and spirited. These are the values sought in every person at LEWIS. It wants people who recognise the need to think differently. Our people need to be agile to opportunities; bold in their approach; collaborate with colleagues across different services and offices; be spirited and committed to develop themselves, their colleagues and the agency.

Specific to this role would be a willingness and enthusiasm to train toward being a fully qualified accountant. Study support will be made available.

Purpose of the role

To be a key member of the team that provides finance support and financial control for the UK & Global divisions at LEWIS.

 

Key relationships

• Financial Controller UK & WE (line manager)

• Finance team members (based in London, Germany)

• Legal team (London and Singapore)

• Market Heads, Function Heads and Directors (region wide)

• Suppliers, clients, auditors and the bank

 

Key responsibilities and duties Month End

• Prepares the revenue & variance analysis for the UK market

• Prepares management accounts for UK market

• Assists with the preparation of the UK rolling forecast

• Reconciles UK balance sheet accounts

 

Treasury and Cash Management

• Setting up cash transfers and ensuring appropriate funds in the bank accounts

• Posting incoming and outgoing cash & bank reconciliations for the UK

• Prepares the Daily Cash Flow Forecast reports in the absence of other team members

 

Accounts Receivable

• Prepares, obtains sign off and sends all UK project and monthly retainer bills

• Ensures all retainers and projects are supported by appropriate contracts / SOWs / written client sign off and chases relevant non-finance colleagues if not

• Updates and maintains weekly Billing Schedule

• Runs a monthly project billing audit to ensure invoices are raised and sent to clients in good time

• Sets up LEWIS as a new vendor on online invoicing portals for the larger clients

• Follows up on missing project bills and anomalies with finance colleagues

• Responsible for UK Credit Control, chases customers and escalates problem debts to finance/business managers and compiling and circulating fortnightly UK Debt Report. Has an awareness of the size, jurisdiction and nature of all UK clients, uses credit checks as appropriate.

 

Intercompany

• Reconciles global intercompany ledgers in SAP weekly

• Monitors the intercompany error log in SAP

• Corrects intercompany errors within SAP where possible

• Trains and educates other finance colleagues to ensure intercompany errors are avoided Teamworking

• Provides guidance / coaching to the accounts assistant

• When relevant, line manages a finance intern

• Provides cover for team members during vacation/illness/vacancy periods

 

Other responsibilities

• Prepares the UK quarterly VAT report

• Assists in the year-end audit process

• Updates and maintains global finance knowledge base

• Helps maintain contracts database by working with the legal team

• Trains and educates non-finance colleagues to ensure finance processes are correctly fulfilled

• Compiles ad-hoc reports and/or analysis as and when required

• Supports line manager on initiatives and projects e.g. SAP Maintenance, Employee expenses, Billing controls

 

General

• Contributes and supports the continuous improvement of finance systems, practices and policies

• Ad hoc duties as required

About you

• Finance generalist skill set – ideal if gained within an international company and in the marketing sector

• Part Qualified Accountant or working towards a professional accounting qualification

• Experience in Accounts Receivable and other core accounting processes

• Collaborative self-starter with initiative, who is goal driven

• Excellent presentation, written and verbal communication skills

• Strong attention to detail

• Knowledge of SAP Business One preferred

• IT literate with a good working knowledge of Microsoft Excel

• Well organised; ability to prioritise; attention to detail; a pragmatic approach

• Energetic, confident, charismatic - a credible team player

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