Purchase Ledger Supervisor

JM&Co. Recruitment Ltd
Silverstone, UK
18 Feb 2019
12 Feb 2019
Contract Type
Level of qualification
Not qualified, Part qualified
Our client, an established buildings business based on the outskirts of Buckingham is seeking a PURCHASE LEDGER SUPERVISOR to join their team. Working in a busy finance department, the successful candidate use your Purchase Ledger knowledge to help the team achieve the highest level of service to the company ensuring they are all working to the same policies and processes, process invoices & credit notes through to payment, maintain good relationships with suppliers and other teams within the business, whilst ensuring that all relevant Company Group & Sector Specific Procedures and Policies are met, in accordance with the Integrated Business Management System. Key Responsibilities and Accountabilities: Ensure the highest levels of accuracy and professionalism are maintained throughout the purchase ledger function and team, making sure we consistently give a good service to all colleagues and suppliers Manage all aspects of the purchase ledger including supervising 11 purchase ledger clerks Carry out regular staff reviews with the support of the Purchase Ledger Manager, look to develop and mentor the team to make sure we achieve the highest standards within the required timeframes Process a high volume of purchase invoices and credit notes through to payment Ensure all invoices are loaded to the correct site and with the correct nominal code by the team Monitor our accounts email account to make sure all enquiries are answered by the team in a timely manner. Manage your own supplier accounts, reconcile statements and resolve queries whilst maintaining a good relationship with our suppliers and the buying/plant hire teams Organise & oversee any requests for backup for Project claims that the commercial teams request, using the team to assist in copying whilst you review the data Monitor the supplier statements making sure the team are reconciling Checking and processing of employee expenses and credit cards Ensure the team meet our monthly deadlines for inputting and queries Aged creditors analysis and unallocated cash Processing and posting the monthly and weekly payment runs and ad-hoc manual payments Filing of invoices and other paperwork Exemplary knowledge of how CIS works and be the go to person for the team regarding CIS queries Month end reconciling of purchase ledger, closing and reporting Monthly clear down and reconciliation of GRN's Assisting with the financial year end Support all other sections of finance as required including supporting the Purchase Ledger Manager in their duties Set up new projects and staff access to Xpedeon, make sure records are being maintained on insurances and accreditations, amend supplier bank account details after firstly verifying them with the supplier Assist with future projects for example move us over to E-trading for purchase invoices, introduce the use of a mobile APP for staff expenses and credit card bills Any other ad hoc duties as required Criteria: - Accuracy with a passion for getting it right first time Professionalism Demonstrate strong skill of managing a team An eye for detail and an enthusiastic approach Excellent PC skills AAT qualified or equivalent Excellent purchase ledger experience Great interpersonal and communications skills Self-discipline Experience of accounting software Excellent organisational skills The ability to work to monthly deadlines Highly adaptable Have a good depth of high volume Purchase Ledger experience Our client offers a competitive salary in a company who puts its staff first. Other benefits include an attractive contributory pension scheme, a cycle to work scheme, 25 days holiday package plus bank holidays (holiday entitlement increases with length of service) and a holiday purchase scheme after one years' service. Candidates will need their own transport given our clients location.