Responsible for providing process and technical support within the business to ensure that corporate processes and document throughput processing adhere to company guidelines and business operations and that UK division is meeting all Legal and Statutory requirements as well as responsible for the processing of a centralised purchasing function - liaising with operational staff and vendors to ensure that goods and services are procured on a timely and efficient basis.
A very successful organisation with offices throughout Europe and the UK.
DescriptionProcess invoices into SAP via Workflow
Create Purchase Orders as requested via the Processing inbox. Ensure the appropriate level of approval is obtained electronically before providing a copy of the Purchase Order to the vendor and to the originator accordingly
Raise all required Service Entry sheets.
Process manual payments making sure the relevant back up documents are scanned over to the Shared Service Centre
Process and complete relevant checking of staff expense claim forms to ensure expense policy guidelines are adhered to
Manage and co-ordinate any action required relating to the outstanding invoice report to ensure payment to vendors is actioned promptly
Action Open Items received from the Shared Service Centre and respond with comments of findings
Action items outstanding on vendor statements and resolve vendor telephone queries as they arise
Process external cheques received and ensure they are recorded and banked accordingly
Action and process New Vendor setup forms received from the UK Group
Action and process Direct Debit forms sent to UK Group of companies
Provide SAP access and relevant training to support new starters and job role changes
Process delegate of authority forms
Distribute inbound mail across the business ensuring that all relevant invoices are captured for onward processing
Provide trade references upon request
ProfileAAT Qualification (Studier)Outlook, Word, Excel and PowerPoint at intermediate or advanced level
SAP (desirable - not essential)
Competitive salary and exceptionally good benefits package